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Steve’s Work From Home Findings: Please Rethink Meetings

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(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

So if we all work from home more, we still have to talk to people. That means meetings, and not just the usual ones. This is something that the Pandemic is teaching us, and reality is a harsh teacher and a harsher grader.

If you’re working from home, you’ve probably encountered this: you start holding more meetings! You can’t find people because you can’t walk to their desk and everyone’s schedule is now different! So what do you do? You schedule a meeting.

So if you’re anything like me, suddenly all your day is meetings. Sure, they’re meetings to do things you’d usually do anyway, but they’re still meetings with all that entails. Me, after having a day with six and a half hours of meetings, I realized we’ve got to rethink meetings for Work From Home.

Which leads to this blog post, because again, I had six and a half hours of meetings. 

We have to acknowledge that meetings are not always the best tool for people to connect. Meetings are good to brainstorm, to sign off on consensus, to train, and for Q&A. Many times we use them just because we can’t get someone, or to ensure everyone talks to everyone, and so on. We use meetings as a patch because we’re not doing better.

This isn’t just draining, as meetings can be, having too many meetings ruins the joy of human contact. That’s bad as it is, but during a Pandemic, when we’re alone, having so many meetings you’re glad to be isolated isn’t healthy.

Now, once we admit that, what can we do? What can we do to communicate and not schedule a ton of meetings? I’m glad I asked for you!

First, we have to ask why we hold the meetings we do and what the goal is. We should ask why we have to do it and then what we really need to happen and why. Then we can move on to better methods – or just not doing things.

Secondly, we need to find ways to make our tools and processes work so we don’t need elaborate meetings. Good project planning tools like Rally, Jira, and Service now can save time. We need automated forms and orders, and so on that we can fill out. Literally, we should minimize unneeded human contact to focus on the needed.

Third, we need to consider ways to leverage existing communications tools like Slack, Zoom, etc. better in ways that don’t necessarily involve meetings. Channels for specific check-ins, open offices, and the like. We need to decide how to use tools better because we’re doing things by habit not a strategy.

Fourth, we need to consider meeting alternatives – the “meeting-like” if you will. This could be some people having Open Offices where anyone can “drop into” the meeting. This could be timed check-ins to determine if a meeting is necessary to save time. Just shoving everyone into a virtual room isn’t the way; we need alternatives.

Fifth, we need to improve our business processes constantly to minimize unneeded meetings and anything else unneeded. Our goal should be to get better, period.

Work From Home is something we need more of; meetings are not something we necessarily to increase. We need to rethink them in the hopefully better world to come out of this mess.

Though I don’t mind holding a few meetings to figure how to get rid of them.

Steven Savage

Steve’s Books 8/11/2020

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I write a lot and have quite a few books.  So now and then I’m going to post a roundup of them for interested parties!

My sites:

Fiction

I’ve been returning to fiction with a techno-fantasy setting of several planets orbiting a star called Avenoth.  Take a typical fantasy world of magic and gods, and let it evolve into the space age and internet age . . .

  • A Bridge To The Quiet Planet – Two future teachers of Techno-Magical safety find trying to earn their credentials hunting odd artifacts backfires when you’re hired to put some back . . . on a planet where gods go to die!

The Way With Worlds Series

This is what I do a lot of – writing on worldbuilding!.  You can find all of my books at www.WayWithWorlds.com! 

The core books of the series will help you get going:

  • Way With Worlds Book 1 – Discusses my philosophy of worldbuilding and world creation essentials.
  • Way With Worlds Book 2 – Looks at common subjects of worldbuilding like conflicts in your setting, skills for being a good worldbuilder, and more!

When you need to focus on specifics of worldbuilding, I have an ever-growing series of deep dive minibooks.  Each provides fifty questions with additional exercises and ideas to help you focus on one subject important to you!

The current subjects are:

Creativity

I’m the kind of person that studies how creativity works, and I’ve distilled my findings and advice into some helpful books!

  • The Power Of Creative Paths – Explores my theories of the Five Types of Creativity, how you can find yours, and how to expand your creative skills to use more Types of Creativity.
  • Agile Creativity – I take the Agile Manifesto, a guide to adaptable project development, and show how it can help creatives improve their work – and stay organized without being overwhelmed.
  • The Art of The Brainstorm Book – A quick guide to using a simple notebook to improve brainstorming, reduce the stress around having new ideas, and prioritize your latest inspirations.
  • Chance’s Muse – I take everything I learned at Seventh Sanctum and my love of random tables and charts and detail how randomness can produce inspiration!

Careers

Being a “Professional Geek” is what I do – I turned my interests into a career and have been doing my best to turn that into advice.  The following books are my ways of helping out!

  • Fan To Pro – My “flagship” book on using hobbies and interests in your career – and not always in ways you’d think!
  • Skill Portability – A quick guide to how to move skills from one job to another, or even from hobbies into your job.  Try out my “DARE” system and asses your abilities!
  • Resume Plus – A guide to jazzing up a resume, sometimes to extreme measures.
  • Epic Resume Go! – Make a resume a creative act so it’s both better and more enjoyable to make!
  • Quest For Employment – Where I distill down my job search experiences and ways to take the search further.
  • Cosplay, Costuming, and Careers – An interview-driven book about ways to leverage cosplay interests to help your career!
  • Fanart, Fanartists, and Careers – My second interview-driven book about ways to leverage fanart to help your career!
  • Convention Career Connection – A system for coming up with good career panels for conventions!

Culture

  • Her Eternal Moonlight – My co-author Bonnie and I analyze the impact Sailor Moon had on women’s lives when it first came to North America.  Based on a series of interviews, there’s a lot to analyze here, and surprisingly consistent themes . . .

Steve’s Work From Home Findings: We need To Rethink Our Weeks And Days

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(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

Based on my experiences in Work From Home (WFH) during the Pandemic, I’m going through my findings about work from home. Let me get more radical – WFH in many ways proves we need to rethink the idea of the workweek and work days.

In fact, we don’t need to do it just for WFH, but I digress. Maybe I’ll digress more digressively at another time.

Anyway, the Pandemic has massively disrupted work schedules. We’re trying to deal with fear, the kids being home, schedule changes, etc. We’re somehow surviving during all of this and stuff keeps running. This leads to other questions.

Is the 40 hour workweek (and inevitable overtime) a good idea? Is there any basis in reality? Do we need that? Do we accomplish as much? Is it healthy for society? For that matter, do the days we have in the weekday really work well for us?

Is the eight hour day ideal? Ever had days where you did four hours of work and found yourself exhausted – or have a day where you could go for twelve and be just cruising? The problem with an eight hour day is for many, the value of each hour isn’t the same, and it’s not the same day to day.

We’re working in an industrial/factory work situation with no connection to reality or what we need. At best this is habit, at worst this is a situation that makes us vulnerable to having time extorted. Having to upend our usual work days and work weeks, is a good time to question just what our ideal work schedules should be.

It sounds idelaistic, but we should ask just how long people should stay on the job, how to optimize jobs, and what is good for society. Let’s ask what needs to be done, how to get it done, and how to make sure people have time.

Honestly, I think we need to consider work as:

  • First of all, we’ve just learned how we have to rethink life and work. We need to focus a hell of a lot more on life.
  • People when possible should have at least two days off, maybe more. We need that. Organizations could focus on days people should be available, or groups can find the best times.
  • We should reconsider the eight hour work day and, when possible, allow people to find the ideal day and time for them. Of course some places require certain times – so let’s work on that. Maybe there’s not workdays, but only “days we must be here” or “selection of days we must be here.”
  • And, again, to those that must be on shift, in public, in phyiscal space, they deserve proper reimbursement and support.

Yeah, I know to do this will require people to be active. We’d need to push for it. But it’ll be worth it.

Besides, we’ve just learned our ways of thinking don’t work. They never really did.

Steven Savage