Write Every Day? Maybe . . .

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

You’ve probably heard of the advice that a writer should write every day. I disagree with that – I feel writers have to find their own pace – but it works for me and seems to work for a majority of authors I know. But, let me clarify that though it works for me, how it works for me wasn’t what I expected . . .

In trying to write every day, I found myself under strain to keep up on my various projects. Much of what I do involves writing, and thus writing every day was hard, as I tried to keep up on the many things I wrote.

You probably see where this is going, but to clarify – I tried to write on everything each day if possible.

Eventually I asked myself, why try to keep up on every project every day? It was tiresome, reduced focus, and the context switching was exhausting. Why, I asked, did I try to cover so much at one time.

Yeah, again, you see where this is going. I took the idea of writing every day and used it to touch every project each day.

What I’ve been trying recently is to focus on writing each day, but to deep dive on one of my projects. This could, in some cases, be three or four hours of writing if I’m in the mood. But, the goal each day is to write on something – but not necessarily the same thing each day.

This has been a revelation to me – though for you it may seem obvious. I was diluting my focus each day, getting less done with more stress. So far, I’ve gotten a lot more done and had a lot less stress.

There are a few insights I wanted to share:

  • This deep dive applies to just about anything from writing – writing, editing, formatting.
  • I find a “focus per day” works well, but the same things each day might get boring. You may need a break or have to focus on something else. At least you’ll do so after you’ve accomplished something.
  • This write-each-day-on-different-things works very well with goal setting as you can create much more solid goals per day – perhaps set goals for both days and weeks.
  • This approach develops discipline of focus as opposed to discipline for juggling.
  • It’s a good way to find if you’ve got too much to do. I already learned I was juggling too much.

I hope this insight helps you. It certainly has helped me – and you may just see more out of me now (or if less, be assured I’m productive in other areas).

Steven Savage

Well That Was Easy: The Ivy Lee Method

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

Looks like my blogging this week is about productivity. I wanted to share something that set off a chain reaction in my own personal organization, the Ivy Lee method. It’s led to me rethinking a lot, which I will doubtlessly share in more, excruciating detail.

So I love all sorts of productivity methods, study them, integrate them, and so on. This is one I hadn’t heard of, probably as it’s A) Old, B) Common Sense, and C) Not insanely elaborate so you have to buy a ton of books from someone (not that guys like David Allen aren’t worth it).

Business Insider sums it up here.

Basically? Each night write down the five or six things you want to do the next day in order of importance. Never go above six.

You’ll recognize a lot here that I and others talk about. Focus. Force-ranking work. Limited scope.

I started using it to focus “in the small” as I already had plenty of Sprints, long-term plans, etc. It proved quite helpful, and made me rethink and expand a few of my other processes – which, again, you will probably hear about.

This is a good reminder of why you always want to study new ways to be productive, experiment, and revise how you work. There’s always something to find, and even the smallest things can open up enormous vistas.

Steven Savage

Productivity: When Does Your Week Start?

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

I want to ask a seemingly obvious question – when does your week start? I mean for a lot of my readers the answer is “Sunday” since it’s the first day of the week we all sort of use. But that may not be the real answer – for many of us the week ends on Sunday and starts on Monday if we’re part of a normal US work week. For many of us even that doesn’t apply.

So when does your week really start and end? Why ask this? Because it’s a key to getting things done, and it’s best illustrated with two stories.

  • I use Scrum-style personal time management. Part of that is having Sprints, similarly-sized periods of work you plan and have reguarly. I used to use a month-long Sprint, moved to two weeks, then moved to a week as my life had gotten more variable. Originally my “sprint weeks” started on Sunday and ended on Saturday – which ruined my weekend. Now my “real” week is Monday to Sunday.
  • I’ve worked with development teams who use Scrum, and their Sprints are two weeks long. Despite having the usual workweek, their Sprints start on a Wednesday and end on a Tuesday. Why? Because Wednesday worked better, since no one wants to do elaborate planning Monday or Friday, and Tuesday and Thursday were basically Monday and Friday Junior. Wednesday was perfect (and worked really well).

So look at the way you plan your work for the week. What day is really the best day to end your week and make sure things are done? What day is really the best day to start your week and make sure you know what to accomplish. Your answer isn’t necessary going to be mine or anyone else you know’s – it’ll be yours.

The best day to end your week is one where you can catch up, round up, and plan for the next week. That could be a quiet Friday each week, or a raucous Monday when you figure out where you are after the previous week.

The best day to start your week is one where you can dive in and get going, knowing where you are and what is ahead of you. Maybe that’s a Wednesday, a hump-day where everything is clear and you can get energized. Maybe it’s a Saturday, and your “real” week starts with the weekend to relax.

But there’s more. Consider the other ways you can apply this “best time”:

Daily. What times of day do you work best? Are you a morning person? Evening person?

Monthly. What’s the best day of a week or a month to look at long-term plans?

Yearly. What month in a year is good to assess your big picture goals? Or to take a break from your elaborate plans.

Either way, start by looking at your week, your own personal week, and asking when it really ends and begins – in a way that’s best for you. With that knowledge, you can rethink your whole plans – and like me, you might be surprised.

Steven Savage