Project Management

Can You Imagine Starting?

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(This column is posted at www.StevenSavage.com, Steve’s Tumblr, and Pillowfort.  Find out more at my newsletter, and all my social media at my linktr.ee)

I was going to do a post on media forms and what we can learn about today’s media from the Dada art movement, but Serdar had to go and get all brilliant and discuss how people can’t and shouldn’t wait for the right conditions to start something. It deserves it’s own blogpost, so me discussing art movements has to wait.

Serdar points out how people wait for the right conditions and how you can always find advice, from Doris Lessing to Buddhism that the time is never right, never perfect. The problem of course is helping people understand it’s time to get off their butts and do it. If you’ve ever tried to get someone – or yourself – “going” you know what I mean.

Now I work with Agile methodologies, as anyone who’s known me for five minutes is aware. Agile is about breaking work down, doing it in order of importance, and very importantly getting going. Just start and take feedback later – in fact doing something means you at least get feedback so you can do better (or even just quit). Agile isn’t “move fast, break things” it’s “move fast, make things.”

Thus as you can imagine I have to help people “get started” and “just get going.” Which should be easy as I have a lot of experience, a lot of certifications, and a very irritatingly effective attitude of “just do it.” Should be easy with a person like me, right?

Of course you know the answer is that it’s not, which irritates me at an irrational level. Sometime I “buddy up” with “just give it a try.” Sometimes I “Agile harder.” Sometimes I end up a therapist. But Serdar’s post made me realize in some cases what people lack is the ability to imagine starting. It’s easy to look at a big project or some ambitious idea and be so overwhelmed you can’t imagine starting – and in some cases it’s easier to imagine failing.

It’s easy to imagine not starting. I’ve realized as I mull offer Serdar’s writings that people like me are trained imagining how to start, other people have that imagination of how to start and we have to help others develop that capacity.

Of course easier said than done, and each person or group is an individual case. Maybe we have to inspire. Maybe we have to (in some cases literally) draw a picture. Maybe we encourage a prototype. Maybe we just “give it a shot.” But we need people to be able to see starting despite “imperfect” conditions.

Which means when we’re trying to help someone overcome a fear of imperfect conditions, our first job might be to help them see what’s possible. But the next job is helping them develop that imagination.

Steven Savage

But What If It’s Not Worth Doing?

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(This column is posted at www.StevenSavage.com, Steve’s Tumblr, and Pillowfort.  Find out more at my newsletter, and all my social media at my linktr.ee)

OK this isn’t another post on AI exactly. I get it, there’s a lot of talk of AI – hell, I talk about it a lot, usually whenever Ed Zitron goes on a tear or my friends in tech (IE all my friends) discuss it. If I was friends with Ed Zitron, who knows what I’d write.

The funny thing about AI is that it’s about automation. Yes it’s complex. Yes it’s controversial. Yes, it lets you generate pictures of Jesus as a Canadian Mountie (Dudley Do-Unto-Others?). But it’s automation at the end of the day. It’s no different than a clock or a pneumatic delivery system.

And, referencing a conversation I had with friends, when you automate something on the job or at home, let’s ask a question – should you have been doing it anyway?

First, if you get something you have to automate, should it be assigned to you? If something really isn’t part of your portfolio of work, maybe someone else should do it. Yes, this includes things like home tasks and that includes the shelves you have not and almost certainly will not put up.

A painful reality I’ve come to realize is that many people take on tasks someone else can do, and often do better. However due to whatever reason it drifts up to them and of course they stick with it. Worse, the really good people often would be better at it, and maybe even have more time and hurt themselves less.

A need to automate something often says “I don’t need to do it and I may be bad at it” and the task should move up or down or somewhere else. I’m not saying automate, it, I’m saying reassign it – to someone that may automate it anyway, but still.

Secondly, and more importantly, if you have a task that can be automated it’s time to ask if anyone should be doing it period.

Anything really important needs a person, a moral authority to make a decision. You have both the decision making skills and the ethical ability to make the right decision. Automation certainly doesn’t have the ethical element, and if it doesn’t need your decision making skills . . . why are you or anyone doing it.

The task might be unnecessary. It could – and trust me I see this a lot – be the result of other automatic generation or other bad choices. It may be a signoff no one needs to sign off on, an automatic update you don’t need to be updated on, or who knows what else. I honestly think a lot of work is generated by other automatic processes and choices that could just bypass people anyway.

But there’s also the chance the task is unneeded, shouldn’t exist, or really a bad idea. Look if the task is assigned to you, a competent individual with good morals, and you want to automate it maybe it just should never have existed. Much as good Agile methods are about making sure you don’t do unneeded work, process is the same.

Whenever something has to be automated, it’s a good time to ask “why did it come to me anyway?” Because the answer may save you time automating, instead letting you hand it off, change how things work, or just ignore it.

And that’s not just AI. That’s anything.

Steven Savage

The Tyranny Of Time Control

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(This column is posted at www.StevenSavage.com, Steve’s Tumblr, and Pillowfort.  Find out more at my newsletter, and all my social media at my linktr.ee)

The last few months I’d felt stressed about time on the weekends – and sometimes during the week. What was weird was I couldn’t quite put my finger on what had happened or why because there was no identifiable cause. Trying to ask “what’s my priority” over “what’s my schedule” helped, but that stress was there.

Eventually I tried just rearranging my schedule, breaking out of the usual. That sometimes relaxed me, sometimes proved to be more stressful. However, I finally realized that I was trying to align a lot of disparate schedules and opportunities – because our modern times, ironically, give us more options to manage.

We have a lot of freedom, a lot of options, and that can be a pain.

For older folks such as myself, it’s easy to remember very regular schedules of the world. You worked in this time zone. Your job was an 8 hour block. You know about time zones and that affected how you might call people. TV and news was on a schedule barring a VCR.

This wasn’t ideal, but I think we all had a sense of other people’s schedules. If you were watching X show, it was probably Y time. We knew this timezone was ahead, this one behind. There was an unspoken schedule we were on.

As technology advanced we got more freedom from the constraints of time and even space. You could chat with anyone online in MIRC, them chat programs, then Discord. You could timeshift communications quickly with emails. You’d work with people in other countries. Entertainment and information wasn’t in any schedule, but was at your fingertips at all times.

We had more options and I think it can be overwhelming because of two reasons – we have options but still have constraints, and everyone else has options too.

Yes you can chat with people anywhere any time – except there are still time zones. We may have control over our work schedule, but we’re still all on different schedules anyway. You can order groceries any time – but have to check store schedules and delivery times. You have a lot of freedom that suddenly careers into harsh reality.

But we still have options, enough options to become overwhelmed. With so many opportunities, we can become overwhelmed (or underwhelmed if we want to overdo it). More options means more work put into choices and priorities – that collide with the above limits.

But the freedom you have is also freedom others have. So the schedules for people become more unpredictable. One friend is on a gaming binge when another is eating dinner. Another can timeshift their day two hours ahead but they’re in the same timezone. Don’t even start on the fact your family is in three countries, four timezomes, and everyone thinks everyone else is always available.

I don’t think we’ve entirely adjusted to all the options we’ve got AND all the limits we still have or created with time. I’m very sure we’ve become worse at coordinating with people to judge by the complaints I’ve heard. That’s before we take a look at the political, environmental, and economic chaos of the world.

Right now I’ve decided it’s time to do two things.

First, I’ve tried shaking up my schedule. That’s helped me find out what works – and is how I got this insight. Trying new things helps me break out of my habits and challenge ways of doing things.

Second, I’ve tried blocking time out more. By thinking in terms of blocks of time, minimizing distractions, and a bit more planning I feel more focused and get things done. The act of blocking time in turn also makes me think about my schedule.

So far this has helped me. But I wonder how the world is doing . . .

Steven Savage